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Officials Hope New Filing System Will Clean Up Archives Mess
By Catherine Snipe
The bill tops $58,000. What is it?
Township Administrator Scott Pezarras described it as a mobile filing system resembling a dry cleaner's rack.
But although it brought laughter from the council and audience at its meeting this week, a new filing system should save the township space and the cost to use its space.
The township archives, housed in rickety metal filing cabinets, needed an upgrade, Pezarras said. In the growing space the entire collection of files takes up, the staff wanders between cabinets to locate the needed file.
In fact, the collection has grown so large, it's not all in the same place, Pezarras said. Instead, the township has several storage locations to keep different parts of the archives.
As the system has aged, the township looked for others options. They came up with a mobilized system, aka the "dry cleaner's rack."
Just like dry-cleaned clothes move on a carousel by the push of a button and stop on a dime, so does the new filing system. The files circle around the operator and come to a stop in the cabinet the file clerk needs. It puts what the clerk is using within reach, and moves files the staff is not locating out of reach.
Pezarras said this should save massive amounts of space for the township.
The contract, awarded this week, is for the complete purchase, delivery and installation of the mobile aisle shelving system, to cost $58,133. The contractor is Garden State Office Systems and Equipment of Piscataway. The old cabinets will be sold as scrap, council President Stephen Acropolis said.
Also at its meeting this week, the township council approved issuing bonds related to French's Landfill. To pay for a $585,000 study, the township will issue bonds totaling $535,000 for the landfill closure site evaluation and ongoing remediation.
The township council also approved a seasonal pass to ride the beach buses, ranging from $30 to $50. Officials said this should create some accountability in children and teenagers who last year created disciplinary problems while on trips to the beach. It could also be used for residents using the buses to attend SummerFest, as a way to gain revenue for the annual concert series.
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